On Productivity and Useful Apps

While I continue to recover from that dirty ol swish, I’d like to take a moment to discuss productivity. Different things work for different people, so I’ll share what works for me, hoping that it might give you an idea of something that’ll help you.

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I wasn’t really taught how to organize anything as a kid, especially my time, but I always craved some sort of structure outside of school. So, I started reading books about it as a kid, & I’ve gotten pretty good at it over the years! This article is mostly about my business, but covers my personal time as well. Please note- I’m not getting paid to mention the following apps, I just find them that useful!

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My most useful tool isn’t an app at all, & it will have its own post in the future. I highlighted my business notebook in a previous post, and mentioned that it works better for my business needs than a “bullet journal“; but I’ve been using bullet journals for my personal needs for 3-4 years now! I use it to keep track of monthly events & appointments, plan my dinners for the week, track my bills & checking account, maintain daily to do lists & habits, and more! I even made a separate bullet journal for my recipes. So, visit the website and keep an eye out on my blog here to get an idea of how this system might work for you!

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I used to use a very visually pleasing notepad app on my Nook, but something happened & they discontinued the app, suggesting that users try either Google docs or Evernote as a replacement. I opted to transfer my old notes to Evernote, & have been using it ever since. Evernote is almost as awesome as the old app, just not as visually impressive as the old app, as far as organizing notes goes. There are some restrictions with the free service (which is what I use), but it’s still super useful. You can save almost any type of media (including personal notes), organize everything by tags & categories, and access everything either through their app or their website. I use it for my business to maintain checklists, bookmark things from the web, & organize ideas.

To keep myself moving, I use a method commonly known as “time blocking” – setting aside specific times to do specific things, & nothing else. Kind of like making appointments to do certain things. I’m a little lenient with these blocks, however, in that I tend to set periods of time to do things (such as doing housework or creating products for the shop, for an hour straight), but I use a stopwatch to monitor myself. If something comes up while I’m doing something, I stop the clock.

Breaks are important so that you don’t burn yourself out, physically and/or mentally. So, between tasks, I tend to play a couple games on my tablet or do some yoga & meditation for set periods of time, depending on how long I’d kept myself busy.

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I also use a time-tracking app called Jiffy. With Jiffy, you can either use it as a stopwatch or log your activities after. With the free version, you can create 3 categories, which can be divided into “work” & “non-work”; you can also add notes to each entry. Jiffy takes the information you entered & creates graphs, so you have a more visual representation of how you’ve spent your time.

Just DO it!

The hardest part of doing anything is getting started; but if you just get started, momentum will eventually get you where you want to be. Make time for whatever is important to you, and just DO it, if even for only 5 minutes! Stay as organized as possible, reevaluate when you feel stuck, and take worthwhile breaks once in a while. You’ll thank yourself.

What productivity apps and/or techniques do you use?? Let’s chat in the comments below! ๐Ÿ˜„

And don’t forget to check out my shop at zen BLITZ ๐Ÿ’š๐Ÿ•‰๐Ÿ’œ

How I Keep Things Organized With My Business Notebook…

blog17 1While I love my Bullet Journal (which I’ll have a post for in the future!), I knew I’d need a three ring binder for my business adventure. This way, I can keep things organized by tab, and I can move & remove pages with no problem!

Here I’ll share which tabs I’ve found most useful, & what for…

 

 

The first few pages are uncategorized. I keep a daily to do list, which I also use for random notes; I like being able to recycle the page when I’m done with it. Also uncategorized is my monthly business plan (which turns into my analysis page at the end of the month), and breakdowns of my business processes (production, sales, marketing, & bookkeeping).

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  • Current projects : Whatever I’m working on in any of my business processes. Currently that means : info page for the product I’m listing next, notes for this very blog post, instructions & notes for crochet lanyards, and a brainstorm for my next series of products!
  • Blog / Social media : Mostly brainstorms for things to post on social media, including topics to blog about. Also an index of my posted blogs.
  • Financial : Cash flow reports, notes on overhead charges, my pricing formula, and a list of the sales & discounts in my store. (Here, have 10% off by using code SPREADLOVE)
  • Time & Activity Logs
  • Ideas : Brainstorms, & notes about trends. Also, instructions for ATCs, ideas for my steampunk / renaissance festival outfit, & a list of the creative endeavors my boyfriend & I are working on together.
  • Accomplished : Finished projects, so they can be rearranged before they’re listed in the store. Also houses my past monthly analyses, which should have their own tab soon.
  • Listings : The project sheets for each of the listings in my Etsy store, in order.

A paper & pen notebook works best for me in most situations…

…though I do use Evernote quite a bit too (another post for another time.) I actually think my binder is more versatile than even the cloud!

Do you have any notebooks? What for? Let’s chat in the comments below!

And don’t forget to check out all the new stuff in store at zen BLITZ!

My Adventure Starting a Craft Shoppe

I’ve been crafting since I can remember. My mother studied art in advertising, & was really quite talented. We had very different tastes, but I respect her creativity. She could do lots of things I’m not so great with such as ceramics, drawing, painting, knitting, & sewing. I lean more toward jewelry making techniques, crochet, and random things. She taught me yarn crafts when I was a kid – loop rugs, knitting & crochet. I taught myself how to sew at about 15. A problem I have is that I’m a bit of a “Jill of many trades, master of none”, but I’m learning to use that to my benefit, while still trying to “master” everything hahaha.

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my current workspace

Where am I now? Well, my mother passed away from ALS when I was 15; we don’t have much of a family, so I live with my aging father to keep him out of a nursing home. My ex fiance & I were together for almost 11 years when he dumped me last year, & told me to “find someone who deserves me”. So, I did. I met Mr Wonderful through my cousins on my mother’s side, & it’s as though we were made for each other. But I’ll gush another time, lol. Point is, he encouraged me to open shop after watching me “throw together” bracelets & necklaces for my young cousins. I figured I’ve been tinkering with jewelry making for over 10 years, may as well see if I can make some money with it! The business end of things shouldn’t be too much for me. I wasn’t raised to be very organized, so I started reading up on how to be when I was a little kid. Now, I’m hyper-organized. Sometimes to a fault, but I can always figure something out. I’ve managed at a couple of the stores I’ve worked at in the past, one which had literally just opened & was being run by folks who had no clue about the business. My co-manager & I saved their asses to the point where they offered to pay for me to get a Bachelor’s in business. So, I’m sure I’ll have impressive Etsy skills with time.

I’m currently taking some mini business courses online, which have been helping a little bit. I was thinking about getting a certification in Business Management through my local community college, but I don’t want to affect any potential financial aid I can get when I go for nursing. My boyfriend wants to start a business together, so I figure I should learn as much as I can while he contemplates what we should do. Really, I’m trying to lean him toward crafting things for my shop, because he’s incredibly creative & meticulous. Time will tell.

Starting a business takes months of preparation…

…and you’ll still never be ready for everything. But I think I’m doing pretty good so far. I’ve been working on “building my brand” on social media, though I know it has room to evolve. I have 15 items to sell, & I’ve just about figured out a “beta” packaging & shipping plan. The only thing holding me up is acquiring the packaging, which is no big deal. I intend to launch soon, & the wheels can start turning freely. Wish me luck, & keep an eye on my shop as it evolves!!